Bid Executive

We are currently seeking to appoint a Bid Executive to join our studio in Hong Kong. If you have the required competencies and are passionate about working in a dynamic international architectural design practice, we would love to hear from you.

Requirements

Responsibilities:

Tender Submissions

• Coordinate and prepare tender submissions, including expression of interest, pre-qualifications and request for proposals
• Provide support on complex proposal and presentation documents - from information sourcing, editing, collating CVs, and image manipulation to collation of final product
• Responsible for submission coordination and preparation:
• prepare customised and client-focused submissions
• ensure compliance with briefs on submission structure
• ensure appropriate corporate branding is in place
• follow-up with sub-consultants for relevant information
• Keep track of client and consultant contact database
• Maintain and update the Company’s extensive electronic database of tender submissions and frequently-used key submission information
• Ensure opportunity and reporting data is tracked periodically on the CRM system

General

• Communicate with the project team to source project images and data regularly to ensure marketing collaterals are kept up-to-date
• Provide general overall administration and organisation for the team’s tasks, ensuring all queries are responded to in a timely manner
• Carry out other duties which are consistent with the nature and responsibilities of the role as required
• Provide translation and proofreading in Mandarin Chinese (involving brief text only)

All candidates must have:

• Degree holder or above from a recognised university;
• Minimum 3 years of relevant working experience in the architectural or real estate-related industry;
• Good business sense with diligent numeracy skills;
• Prepare and maintain marketing collaterals (project sheets, brochures) and develop custom PowerPoint decks for client presentations;
• Strategic thinking, with the capacity to manage complexity and multiple stakeholders;
• Strong organizational and problem-solving skills to manage multiple deadlines;
• Working knowledge with InDesign, Illustrator, Photoshop, and Microsoft Office packages is highly desirable;
• Fluent in both spoken and written English and Mandarin.