Senior Executive Assistant

Senior Executive Assistant

VaynerX is seeking a dynamic and strategic Senior Executive Assistant to join our team. As a key player in our organization, you will serve as an indispensable partner for internal and external communications concerning our Executive-level leaders (Global C-Suite). We are looking for an individual who embodies and seamlessly integrates core competencies essential for success in this role: strategic mindset, project administration, stakeholder and core relationship management, and business and ecosystem awareness.

The Senior Executive Assistant will perform a wide variety of administrative activities for the Global C-Suite level executives while also secondarily supporting other staff members in accomplishing projects and tasks that impact the daily operations of the department.

What You’d Do:

• Efficiently manage executive priorities, identify potential roadblocks, calendar maintenance, appointments, and travel itineraries to optimize daily schedules.
• Schedule, prepare materials for, and attend meetings as requested by the Executive(s).
• Make travel arrangements both domestic/international, including booking flights, accommodations, and transportation, for the Executive(s) and their team members as needed.
• Be available during off hours during international travel to assist with any adjustments that may arise.
• Complete monthly expense reports with attention to detail.
• Serve as a representative for Executive(s) to facilitate cross-functional problem-solving initiatives and collaboration, while also managing document drafting, proofreading, and editing tasks.
• Anticipate and address communication and efficiency issues, demonstrating autonomy and insightful decision-making.
• Act as a key driver and project lead, instituting sustainable processes, and partnering cross-functionally. Take meeting minutes, track action items, and follow up on action plan deadlines.
• Identify and leverage relationships to create value for multiple parties, showcasing keen observations and insights; acting as a seamless extension of Executive(s).
• Play a vital role as a contributor around standard operating procedures and ways of working.
• Demonstrate excellence in comprehending relevant use cases of project management and scheduling tools, evaluating and recommending new resources relevant to your role.
• Exemplify knowledge regarding global capabilities, products, and services, taking on a level of 'subject matter' expert.

What You’ve Got

• 6+ years of experience supporting Executive-level Leaders (EVP to Global C-Suite), preferably in a creative agency environment.
• Advanced aptitude with G Suite (Google Workspace), Slack, Office 365, and Video Conferencing Software
• Ability to work independently, prioritize tasks, and meet deadlines with little supervision
• Able to handle sensitive and confidential information with the highest level of discretion and integrity
• Exceptional written and verbal communication skills
• Strong focus on team culture and cross-functional work
• Comfortable receiving feedback and can adjust approach accordingly
• Creative problem-solving skills and is proactive in identifying ways to improve outcomes
• Operates with the highest level of personal integrity and ethics
• Ability to manage multiple projects at the same time with varying deadlines
• Comfort with ambiguity and proven ability to create clarity