Personal Executive Assistant to the CEO

Our Client

Our client is a Bay Area Series-A startup, operating on the bleeding edge of AI, specifically in the Natural Language Processing (NLP), Search, and Large Language Model (LLM) space.

The Role (only open to SFO-based Candidates)

We're helping them expand their Office of the CEO with an SFO-based Personal Executive Assistant to the CEO + Co-Founder. The CEO, noted in Time Magazine’s TIME100 AI list in 2023 as one of the “most influential people in AI”, is also the third most-cited researcher in natural language processing (NLP) in the world with over 170,000 citations.

The dynamic nature of this role will require that the ideal candidate have exemplary time management skills, excellent attention to detail, the ability to remain agile and calm in the face of frequent requests or unexpected changes, and the ability to identify and anticipate the founder’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive Team (ET), Board of Directors, leaders that report to the CEO, and external partners. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, HR and institutional information, while exercising professionalism and discretion.

Responsibilities

-Founder’s inbox management - Triaging, drafting, responding, flagging for follow-up, snoozing items, prioritizing what must be answered and by when

-Founder’s calendar management - managing a very busy calendar (3 calendars to check to avoid calendar conflicts)

-Travel and Event/Conference coordination - Booking all travel, hotels, transportation, catering (as needed), providing directions, maps, all instruction necessary for business-related or speaking events

-Meeting Management - Attending remotely and in-person travel as needed, preparing the founder ahead of meetings, occasionally creating template decks and ensuring they are completed on time by stakeholders, taking minutes, and following up on actions required. This can be for internal, external, quarterly board meetings, investor meetings, etc.

-You may also encounter in this role;

-->Expenses (to be reimbursed)

-->Calendaring for the CTO/Co-Founder as well

-->Coordinating with VC partners/investors

Qualifications

-3-5 years experience working in a Tech Startup environment

-3-5 years’ prior experience in supporting CEOs or Founders

-Master of the skills mentioned in the “About the Role” section above

-Familiarity with the Artificial Intelligence industry is a plus, but not a must

-Bachelor’s degree preferred, but not a must

Benefits

-A remote-first work environment with hubs located in California, NYC, and Canada that offer in-person gatherings monthly (Hub Days)

-In-person coworking weeks 1 - 2 times a year - July 2024 trip is in Mexico!

-Unlimited PTO, with 11 U.S. holidays observed and a one-week shutdown in December to recharge around the holidays

-Competitive health insurance plan and HSA, where 100% of the policyholder is covered and 50% for your dependents

-12 weeks of paid paternity leave in the US, additional time off is also considered

-401k program - matching retirement program coming Jan 2025!

-$500 Work-from-Home stipend for your first year with our client

-$1,200 / yr Health and Wellness Allowance to support your personal goals

-Chance to collaborate with a team at the forefront of AI innovation!

If interested please email your resume to Harrison@hellojagger.com (Subject: SFO-Based EA Opportunity)

$120,000 - $140,000 a year